Accor UK & Ireland Hotels operates over 180 hotels in London and the provinces from 5 stars to budget and either directly or through management contracts. The brands present in the UK are Sofitel, Novotel, Mercure, MGallery, Ibis, All Seasons, Etap and F1.
Contract:
Job Level Employee
Status Full Time
Anticipated Start Date: ASAP Salary - Wage: Upon application Contact: Julia Fowler Essential requirements: We are looking for someone with: Proven experience as a Personal Assistant at Director or Senior Manager level - essential Great organizational skills Masters PowerPoint, Word and Excel – intermediate level Attention to detail Literate and numerate Optional requirements: French would be an asset Customer focused Able to manage confidential files Team worker Honest Empathic Flexible and adaptable Reliable Personable nature Innovative Respectful Self assured Key tasks: Accor UK & Ireland hotels is a division of the Accor group, European leader in hotels and tourism, with over 4,000 hotels and 175,000 rooms in more than 90 countries. Accor UK & Ireland Hotels operates over 180 hotels in London and the provinces from 5 stars to budget and either directly or through management contracts. The brands present in the UK are Sofitel, Novotel, Mercure, MGallery, Ibis, All Seasons, Etap and F1. Based at the Accor UK & Ireland Head Office in Hammersmith, West London, the PA to the Directors of Sales, Marketing and Revenue Management reports equally to all three Directors. The overview of the role is to assist the Director of Sales, Director of Marketing and Director of Pricing & Revenue Management in the management of their teams and in their day to day role and responsibilities. Main responsibilities include: Manage phone-email contacts and agenda with all Directors. Manage selected internal and/or external projects and files from start to finish. Prepare quality PowerPoint presentations and documents. Organise meetings and conferences and assist/organise trade shows as and when required. Prepare and distribute meetings minutes and follow up on action points from minutes. Follow up on files, clients and projects. Manage and distribute a monthly Sales and Marketing internal e-newsletter. Manage a monthly dashboard with results, reports and calendar of events. Assist in preparing and following yearly cost budgets for the department with Finance. Assist in controlling costs through existing finance reporting. Manage Directors purchase orders and travel requirements. Manage the department’s staff files (letters, contracts, etc.) and regularly update database. Produce job descriptions and candidate profiles, manage interviews, and check references. Update and distribute organisation chart when relevant. Advertise roles on accorjobs.com and liaise with HR and recruitment agencies. Coordinate car fleet needs and usage, mobile phones and laptops with IT and finance. Check and manage holiday forms and requests. Liaise with the payroll and finance department. Propose and manage a training development programme based on appraisals. Select and manage training providers, implement training schedules and provide reports. Manage staff induction programmes and staff integration (laptop, business cards, mobile etc) Organise and execute filing for all Directors. Produce monthly expense report for all Directors. Assist in the partnership contacts with key partners such as AF, EUROSTAR,BA Any other reasonable duty as requested by a Director.
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